Visit the EVENT READINESS site page to check your team’s competition status on required HQ and FIRST in Michigan tasks.

FIRST in Michigan Consent/Release Form:

• The FIRST in Michigan Consent/Release form is a separate and additional form from the FIRST HQ Consent/Release Form.
• All team participants (Lead Coach/Mentor 1 and 2 and team members) must have a signed FIRST in Michigan Consent/Release Form on file before their event date. This is in addition to the FIRST HQ Consent/Release Form.
• Visit the EVENT READINESS site page for links to the FIRST in Michigan Consent/Release Forms (English and Spanish). The FIRST in Michigan Consent/Release form is signed once per season and is done electronically through SmartWaiver.

Team Participant Roster:

• The team participant is the required roster format for FiM FTC events. It is separate from the FIRST Team Dashboard produced roster.
• Team Participant Roster Template: Google Sheet; download to customize.
• Teams are required to fill out and send their event’s Event Coordinator a “Team Participant Roster” by Monday, 8pm of their remote event week.
• The Team Participant Roster uses a “display name” for each team participant which corresponds to the display name produced from the FIRST in Michigan Consent/Release forms submitted via SmartWaiver. This roster format gives events the information they need to verify team attendees while protecting their personal identification information.

• Event Fee: $100 per team. Payment is usually accepted at event check-in.
• Check with your Event Coordinator as to remittance options that are accepted by the event i.e checks, credit card, PayPal.
• If paying by check:
  • Make checks payable as directed by the Event Coordinator
  • Include the team number(s) on the memo line.
• Event Fee is NOT covered by any of the season’s grants.
• Invoice/receipt available upon request. Please contact the Event Coordinator.

FIRST in Michigan FTC no longer has “loaner” safety glasses at events. Teams must bring their own safety glasses to the event, enough for each of their team members and mentors that are in attendance. Anyone not wearing safety glasses (over their eyes) will not be allowed to enter the pit or competition areas of the event.

• Per Game Manual 1 > Tournament Rules > T15 – All Team members, coaches, and their guests must wear ANSI Z87.1 certified safety glasses while in the Pit or Competition Area.
• For those that wear marked safety-rated prescription glasses: ANSI Z87.1 rated side shields can be used. The flimsy plastic variety of side shields do not comply with the impact requirement. 
• Safety rated glasses, side shields, and frames can be identified by markings stating the standard that they are rated to (ex. Z87.1).

Teams are expected to provide one full day volunteer at each event where they participate.

• Minimum age for a volunteer is 13 years old. Most roles are best suited to those over 18 years of age or high school upperclassmen with the proper skill set.
• Team affiliated volunteers cannot serve as judge or referee at the event where their team participates.
• Many FTC event roles do not require any specialized skills or training.
• To sign up to volunteer: Volunteer Registration Step by Step Guide.
• Contact the event’s Volunteer Coordinator (contact info at the top of this page) with questions.

FTC team pit size is variable from event to event and space is often tight. Each team will have assigned a rectangular table to serve as their pit area. It will be labeled with your team number. This is your home base for the day. Teams may decorate their pit to reflect their team spirit but pit decor may not extend past the team’s allocated space and/or table.

Power will be provided to each pit. Teams should bring an extension cord and a power strip in order to tap into the power supply. Label all equipment.

Any work that is likely to create significant dust or debris (like drilling) should not be done in the pit area. Any work likely to cause sparks (dremel) or strong odors (gluing) will need to be done outside of the venue. Teams may bring battery powered screwdrivers, as long as they are not used to drill or grind.

• Robot!
• Tools
• Spare parts
• Extension cord (10 foot)
• Power strip (6 outlet)
• Chargers for phones, robot battery, laptop
• Game pads
• Laptop
• Engineering Portfolio
• Control Award Submission Sheet
• Team swag

Teams are expected to behave in a gracious and professional manner at events. This goes for team coaches and mentors as well. Just in the way that positive behavior, that exemplifies the values of FIRST, reflects positively on a team; negative behavior will reflect poorly on a team. Judges are informed by event volunteers when stellar behavior and actions are noted – but they are also informed when poor behavior and actions are noted. The true test of gracious professionalism is when things aren’t going well. Coaches and mentors are asked to monitor team behavior and to set a good example for their team members and model appropriate behavior at all times.

• Game Manual 1 includes a competition day overview.
• Preparing for Competition; FIRST HQ guide

For events where it is applicable, teams are encouraged to take part in early inspection on Friday.  Teams that pass inspection on Friday will have a more relaxed time Saturday morning.   

These inspections ensure that all FTC Robot rules and regulations are met. The inspection checklists linked below should be used by Teams as a guide to pre-inspect their Robot. Robots must pass both Robot and Field Inspections in order to participate in match play.

After passing the robot and field inspections,  teams will receive “passed inspection” stickers to place on the robot. Note:  Teams that make additional robot modifications, at any point, will need to do a brief re-inspection.

The following resources are available to enable teams to prepare for and pass inspections:

• Robot Inspection Checklist Exactly what’s used at competitions by Inspectors.
• Field Inspection Checklist Exactly what’s used at competitions by Inspectors. 
• FTC Legal and Illegal Parts List

1) Robot Inspection:  During Hardware Inspection your robot will be reviewed to ensure that it meets official size and material regulations. Please see Game Manual 1 for details. Robot Inspection will occur in a designated area usually in the pit area. 

Check for these often missed inspection points:  

• Team number on two sides of the Robot.  
• Teams provide their own Alliance Markers (red and blue).
  • Alliance Marker Template: https://www.firstinspires.org/sites/default/files/uploads/resource_library/ftc/alliance-marker-template.pdf
• The Robot Controller is readily visible.
• The Team Scoring Element (See Game Manual 1 for Team Scoring Element specifications) will need to be brought to Robot Inspection.

COTS rule clarification from a Lead Robot Inspector:

• It is FIRST’s intent that teams design and build their devices to achieve the game
  challenge. Assemblies of COTS (Commercial Off The Shelf) components, such as linear slides, and gearboxes are allowed while a pre-fabricated gripper assembly designed to grab the game elements is not.
• Legal and Illegal Parts List is often cited as to why teams mistakenly use purchased COTS grippers. In the document, FIRST calls out the TETRIX Prime Gripper Arm and the TETRIX MAX Gripper Arm as illegal parts to use.  These are meant as examples of illegal COTS grippers, not that those are the only grippers not allowed on your robot. There are different models of TETRIX grippers and different brands of grippers and none are not allowed to be used.
• In Game Manual 1, rule RM02 discusses the type of mechanical COTS devices that are allowed.

2) Field Inspection: The Field Inspection is independent of Robot Inspection. The Field Inspection generally takes place at the Competition Fields. The team’s Drive Team (max of 2 Drivers and 1 Driver/Coach) participates in Field Inspection. 

A Practice field will be available in the pit area for use by all teams.  The use of these fields will be self-regulated.  Please be considerate of others while using the practice field. Robots may not be operated when humans are inside the perimeter of the practice field.

There are 4 parts to the FTC Judging process.

1. Interview with the judges.
2. Match observations by judges (traditional events only). Judges observe the robot, student interactions, and the Gracious Professionalism of the entire team.
3. Judges follow up with additional interviews, as needed, in the pits during competition.
4. Evaluation of the Engineering Portfolio.

Judging interview rotations occur in the first two hours of the event and can begin as early as 7:30am. Teams will have an assigned judging interview time. Teams will most likely receive their assigned judging interview time at team check-in. All team members are encouraged to participate in the Judging Interview session but it is not mandatory. Teams must attend their assigned judging interview in order to be considered for judged awards. 

Please arrive 5 minutes early for the team’s judging interview session; a missed time cannot be made up easily and causes delays for the whole event.  Judging interviews will take place in an area separate from the competition/pit area.  

Teams should bring:

• Their robot (not powered)
• Engineering Portfolio
• Control Award Content Sheet
• Judging Feedback Form
• Any applicable displays (optional)

The judging interview is a maximum of 15 minutes with a panel of judges. Teams will be given the opportunity to do a 5 minute presentation at the start of the interview session which will be followed by a Q&A period. If the team does not have a presentation planned, let the judges know to proceed directly to the Q&A. One (1) coach/mentor may accompany the team into the judging room but must be a silent observer of the session. 

Teams are encouraged to utilize the Judging Session Self Reflection Sheet as a preparation tool. Description of FTC Awards and advancement criteria can be found in FTC Award Descriptions.  The FTC Judges Manual is open source: https://www.firstinspires.org/sites/default/files/uploads/resource_library/ftc/judge-and-judge-advisor-manual.pdf. Judge Summary Sheets will not be passed back to teams at events. 

Judging Feedback Form: Teams wishing to receive feedback from their judging interview session must complete the top portion of the Judging Feedback Form in advance of the judging interview session and submit it to the Judges at the start of their Judging Interview session.

Judging of “Sister Teams”

There have been questions about rules regarding affiliated teams that build identical robots and have identical Engineering Portfolios i.e. “sister teams”:

Per the FIRST FTC, there is no rule prohibiting teams from having identical robots or Engineering Portfolios. In judging – if affiliated teams have identical robots and/or Engineering Portfolios and are in consideration for a judged award where those items are key elements to the decision process, judges will try to discern (as time allows) how the teams produced these deliverables. If it cannot be determined which team “owns” the deliverables, then both teams could be removed from consideration for the awards where those deliverables are a key element. 

Sister teams should not combine for judging sessions and team members cannot represent more than one team at a given event. In this case, the judges would not be able to view the teams as distinct entities for judging purposes. 

Note that this is for judged awards where robot/engineering portfolio are requirements and has nothing to do with the robot game.

Engineering Portfolio

The Engineering Portfolio is a required element in the consideration formany awards. Teams turn in their Engineering Portfolio to the judges at the start of their judging interview session.  See Game Manual 1, section 9.2 for the required format and recommended content for the Engineering Portfolio. 

At the end of the event, the team’s Engineering Portfolio will be available for pick-up at Pit Admin.

Control Award – A team wishing to be considered for the Control Award must apply for it by filling out the Control Award Submission Form. This form is turned in at your team’s Judging Interview. Refer to the Control Award Instructions for more information.

Opening Ceremonies
The pits will close and teams will adjourn to the competition area for the opening ceremonies.  The first match will occur immediately following the conclusion.  Teams slated for Match #1 will need to be queued up prior to the start of opening ceremonies.   

Closing Ceremonies
Following the final matches, the closing ceremonies will occur.  Our qualifying, league tournament, and state championship events will be presenting the core awards.  Optional awards are at the discretion of the event. 

For the 20201 Fall Season, the traditional “high five” congratulatory line will be replaced with an alternative. Event hosts will share this alternative with their participating teams.

Medals and Game Pins:  FTC does not provide participation medals to teams.  Commemorative game-themed pins (max of 17 per team) are given to teams participating in our qualifying events.  Teams will receive their allotment of game pins at the first qualifier where they compete.

Refer to the linked Pre-Match Checklist to help ensure your robot is ready to play!

Once all teams have checked-in and passed inspections, the match schedule for the qualification matches will be generated.  These will be distributed to the teams and will be available for pick up at Pit Admin.  

The team’s Drivers (max 2) and Driver Coach must wear their identifying Drive Team buttons and should arrive in the queuing area for the team’s assigned playing field TWO matches prior to the start of the team’s match.  It is recommended that the role of Driver Coach be filled by a team member. The Drive Team should pay attention to the action on their assigned playing field.  They should move to their alliance station as soon as queuing and/or the FTA gives them the go-ahead signal.  The Drive Team must stand in the alliance station assigned to them in the match list.  

The Drive Team should stay alert for the instructions and signals from the FTA, Head Referee, and the Game Announcer so that delays do not occur.  The start of the autonomous and driver-controlled portions of the match begins with a “3-2-1 GO!” countdown. Refer to Game Manual 2 for more complete match play procedures/instructions.

After the match, the FTA/Head Referee will announce when teams may remove their robots from the playing field.  The Drive Team should clear the area as quickly as possible, following the queueing path, so that the teams for the next match can set up.  

Teams will participate in at least 5 qualifying matches.  After qualification matches conclude, the alliance pairing process for the Elimination Matches will begin.  Each team sends a team member representative to a spot designated by queueing to await alliance selections. Note: League Meets can vary with the number of matches played per meet and do not include Elimination rounds. For Eliminations, the number of teams per alliance will be determined by the number of teams at the event or in the division.  There will be a final elimination round between the winning alliances from each division to determine the event winning alliance.

Each qualifier/league tournament will advance a predetermined number of spots to one of the FIRST in Michigan FTC State Championship events.  Visit the EVENT REGISTRATION site page for the allocation of advancement spots by event. See Game Manual I, section 4.8 for the FIRST FTC mandated advancement criteria.  FIRST in Michigan FTC has opted out of the optional Qualifier Host Team advancement spot. 

Where possible, events will be live-streamed and viewable through the FIRST in Michigan Twitch channel and The Orange Alliance.

• Certificate of Participation

Download and customize this Certificate of Participation to recognize your team member’s participation in the FIRST Tech Challenge season. Format is a fillable pdf.

• If your team wishes to change their name and have the change reflected at an event, the change must be made on the Team Dashboard which is accessible through the FIRST Account of the person holding the Team Administrator or Lead Coach/Mentor 1 for the team. Once logged in, access the Team Dashboard and make the update on the Team Profile.  Team name changes must be made by the Monday of the team’s event week in order to be reflected properly for the event.